How to Register Teens

Teens must be "registered" to their TOP Club to indicate which club they are in. Before teens can be registered, TOP Clubs must already be created. To create a TOP Club see "How to Create a TOP Club Entity" in the Entities section of the Help manual.

1. Under the Teens & Attendance menu, select Manage Teens.

   

2. Locate the TOP Club you are registering teen into by typing in the club name or part of the name in the search field. The search is not case-sensitive. Click "Search".

   
   Tip: Click "Search" without filling the search fields to list all groups.

3. TOP Clubs are displayed in the table below the search form. Locate and click on the name of the appropriate TOP Club. You will be redirected to the Manage Teens form.

   

4. On Manage Teens, click "Add Teen" and fill in the following fields: TeenID; Nickname (optional); Status; Date Joined. Continue adding new teens as needed.

   
   Notes:

   • Refer to the TOP Evaluation Guide for guidance on creating Teen IDs and nicknames.
   • The first three columns are "frozen," so they are kept visible when you scroll right.
   • Press the "tab" button on the keyboard to jump to the next field.
   • Not all fields must be completed. Many will automatically populate when attendance data is logged and the survey is taken.
   • Editable fields are marked by a red triangle in the top-left corner.

   Column	Description
   Teen ID	Enter am alphanumeric identifier to correspond with the teen.
   Nick Name	Optionally, enter teen's nickname not exceeding 8 characters.
   Survey Consent	Indicate if you have obtained survey consent by selecting "Yes" or "No" in the drop-down menu. If you select "No." then survey cannot be started for this teen.
   Status	Indicate if the teen's record is "Active" or "Inactive" by selecting appropriate items in the drop-down menu. By default, inactive records are hidden. You can display both active and inactive records by clicking the "Show Inactive Records" button.
   Attendance	The value will be automatically populated after you log attendance. This field is editable only if there is no attendance records.
   Total Meetings Attended	The value will be automatically populated after you log attendance. This field is editable only if there is no attendance records.
   CSL Hours	The value will be automatically populated after you log attendance. This field is editable only if there is no attendance records.
   Date Joined	Enter a date when the teen joined the club. Use the drop-down calendar or type in the required date. In most cases, this date is the same as the Club Start Date. Date Joined must be between Club Start Date and Club End Date.
   Pre Survey	This field cannot be edited. Once the survey has been submitted, the value will change to "Yes."
   Pre Survey Reason	From the drop-down menu, you can select one of the following reasons the survey was not taken: Late Enrollment No Teen Assent
   Post Survey	This field cannot be edited. Once the survey has been submitted, the value will change to "Yes."
   Post Survey Reason	From the drop-down menu, you can select one of the following reasons the survey was not taken: Early Exit No Teen Assent Parental Consent Revoked
   Date Left	If the teen has left the club, select the date. Use the drop-down calendar or type in the required date.
   Status Description	You can select one of the following reasons for leaving the program from the drop-down menu: Teen Moved Teen dropped out of program Teen dropped out of school Teen was asked to leave - attendance Teen was asked to leave - behavior Teen is engaging in other activity

5. Once all teens have been added, click "Save Changes."

6. Once registration has processed, you will see the "New Record Created Successfully" message. Click OK.