How to Create a TCP Group Entity
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How to Create a TCP Group Entity

A Group Entity is a profile of the TCP Group operating under a National Network Partner (and under a Provider organization, if relevant) to deliver TCP to teen. A Group Entity can only be added after the Partner Entity (and Provider Entity, if relevant) has been added to Wyman Connect.

  1. Select "Manage Entities" under the "Manage Partner Network" menu.

  2. Click on the "Add New" button located in the upper right-hand corner.

    1. Using the drop-down menu under "Type", select "TCP Group".
    2. Type the name of the TCP Group. Consider using the following convention to name your groups: School Year, School Semester, School Name, Group Number, e.g., 22-23 Fall UCHS Group 1.
    3. Using the drop-down menu under Provider, select the name of the Provider associated with the TCP Group. This step is not required if there is no Provider organization.

  3. Enter Address Information and Primary Contact(s)

    1. Click the Address Information tile to expand the section.
    2. Fill in the TCP Group's zip code (required), and optionally specify address, phone, and website.
    3. Make sure "Is Active" is checked (it is checked by default).
    4. Add a Primary Contact for the TCP Group (see instructions below).

  4. Enter TCP Group Details (required)

    1. Select the Club/Group Details title to expand the section.
    2. Add details about the Group; all fields are required. See table below for more information.

    Field

    Description

    Group Start Date

    The date the TCP Group will meet for the first time

    Group End Date

    The date the TCP Group will meet for the last time

    Program Type

    Select Teen Connection Project

    Program Year

    Select the program year the group is operating within, e.g. 2022-2023

    Youth Characteristics

    Select the primary characteristic(s) of the youth who will be served: Immigrant of Refugee; Pregnant or Parenting; Transient/Homeless; In Foster Care; Receiving Juvenile Justice Services; Youth with Developmental Disabilities; Free and Reduced Lunch Eligible; English Language Learners; None of the above. Multiple characteristics can be selected.

    Program Setting

    Select the primary setting for program implementation: In-School Middle School (Traditional School); In-School High School (Traditional School); In-School Alternative School; After School, At A School; Community Based Location; Faith Based Location; Hospital/Clinic; Juvenile Justice Facility; Out-of-Home Location for Youth In Foster Care. Only one setting can be selected.

  5. Select Users associated with the Group

    Note: This step links facilitators to their assigned TCP Group(s). Linking all facilitators to their assigned TCP Group(s) will ensure that fidelity reports accurately calculate the number of facilitators per group.

    1. Click on the Users title to expand the section.
    2. Click the plus icon and the Select Users window will open.
    3. Use the Search field to search for the User. Results will appear in the User Name box under the Search field.
    4. Select the User from the list and click the arrow button to move the selected name to the Selected Users box. Multiple Users can be selected.
    5. Click Done.

  6. Click "Save" to save the TCP Group Entity. Click "OK" when the success message pops up.

Adding a Primary Contact

Primary Contact(s) can be added either by selecting a User that has already been created, or by creating a new User.

Add a Primary Contact that already exists in the system:

If the Primary Contact has already been added to the system as a User, use the "Primary Contact" field in the "Address Information" section to search for the name by typing letters contained in the user name. The displayed drop-down menu will list all matching users. Select one and the name will appear in the "Primary Contact" field.

Add multiple existing Primary Contacts:

To select multiple Primary Contacts, click inside the "Primary Contact" field and press "Enter" and the "Select Users" window will open


Start typing the user name in the search field. The matching user names will be listed in the box under the search field.


In the "User Name" box, select the name. Click the arrow to move the highlighted name to the "Select Users" list box. Add as many Users as you need.


Click "Done".

Create a new Primary Contact:

Click "Add New Primary Contact" under the "Primary Contact" field. Fill in the required information as described in the How to Create a User instructions and click "Save."